Category: Vacancies

42 is looking for a London based assistant for a Literary Manager working across the UK and US. This busy administrative role requires excellent organisational and communication skills in a department that represents writers and directors in the film, television, theatre and radio industries. The ideal candidate is someone who also has a strong ability to multitask,to work under pressure and someone who is excited by the opportunity to work across both the UK and the US markets.

You will be comfortable working in a fast-paced creative environment and interacting with talent and industry professionals with confidentiality and professionalism.

Hours:

9:30am – 6:30pm

Main Responsibilities:

1. Full administrative support including diary management where applicable.
2. Booking and arranging travel, transport, and accommodation.
3. Responding to queries for and on behalf of clients, and assisting clients, as required.
4. Answering, handling, and fielding calls to the department, talking with clients and responding on behalf of the manager when required.
5. Providing coverage on scripts and contracts.
6. Contract proofing and term detailing.
7. Matchmaking clients to producers.
8. Writing detailed reports on films, books, theatre etc.
9. Handling and chasing contracts and invoices, ensuring payments are made promptly and accurately.
10. Full range of office responsibilities including filing, setting up conference calls and appointments, and compiling and reconciling expenses.

Core Skills and Experience:

1. Previous experience working as an agent or managers assistant in this industry.
2. Comfortable working across multiple time zones and confident in a role that requires providing assistance to a manager in both London and Los Angeles.
3. Highly organised, with great attention to detail. Calm under pressure.
4. Ability to multitask and prioritise workload.
5. Passionate about talent, books, film, TV and theatre is essential.
6. Experience using Tagmin is preferable but not essential.
7. Strong administrative skills and experience in implementing systems.
8. Proficient with Apple Macs, Word and Excel.
9. Excellent communication and interpersonal skills, with a confident phone manner.
10. Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
11. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action.
12. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated humility, poise, tact and diplomacy.

Please apply by sending a CV and covering note to recruitment@42mp.com with the application titled ‘Literary Assistant’.

Revolution Talent is one of the UK’s leading talent agencies, representing exceptional actors, writers and directors across the UK and Internationally.

We are currently looking for Maternity Cover for a full time assistant within the Actors Department.

We are looking for someone with a minimum of 18 months experience in a busy agents office, with a good knowledge of Tagmin, Spotlight and highly proficient with social media.

The successful candidate should be pro-active and organised with a keen eye for detail, excellent communication & administrative skills and the ability to remain calm under pressure.

Key Requirements;
– Confident telephone manner
– Exceptional organisational skills with the ability to prioritise workload
– Highly proficient across social media platforms for promotional purposes
– Previous experience using Macs
– Strong attention to detail
– Good communication skills

Responsibilities will include;
– Answering calls, liaising with clients, casting directors and producers via email and phone
– Diary Management for both the Senior Talent Agent and their clients
– Script Reading & providing breakdowns
– Invoicing, chasing & tracking payments
– Data Input
– Social Media & Website Management
– Editing self tapes and showreels
– Providing full administrative support, including office management

Working hours are 10am-6pm, Monday to Friday with flexible evenings for theatre including (but not limited to) Grad Theatre and Press Nights

We are looking for a confident and committed team player who is ambitious, with a ‘can do’ attitude and is ready to hit the ground running. For the right candidate there is the possibility of a permanent position and progression within the company.

If you feel you are right for this position please send a short cover letter and CV to applications@revolutiontalent.co.uk with ASSISTANT -MATERNITY COVER in the subject line.

We offer an attractive benefits package and competitive salary which will be commensurate with experience.

Savages Personal Management is a boutique agency based in Hammersmith at The Lyric Theatre, close to Hammersmith Tube. We represent actors plus a small list of writers and directors across the UK and Internationally.

We are looking for someone with a minimum of 12 months experience with a good knowledge of Tagmin, Spotlight and highly proficient with social media.

The successful candidate should have drive and ambition with a keen eye for detail, first class communication and admin skills who enjoys working in a busy environment. This could be a hybrid working arrangement after initial 3 month period.

Requirements:

* Confident use of telephone and email
*Exceptional organisational skills and ability to prioritise own workload
*Highly experienced across social media platforms for company and client promotional purposes
*Previous experience using Macs
*Strong attention to detail
Responsibilities will include:
*Answering calls, liaising with clients, casting directors and producers via email and phone
Diary Management for Agents and their clients
Script Reading and providing breakdowns
Invoicing, chasing and tracking payments
Data Input
Social Media and Website Management
Editing self tapes and showreels

Working hours are flexible working between 10am-6pm, Monday to Friday with some evenings for theatre and graduate showcases.

We are looking for someone who is both a team player and who is ambitious, who is ready to get stuck into the varied work at this highly regarded busy boutique agency. We are actively looking for someone who wishes to progress within the Agency.

If you feel you are right for this position please send a short cover letter and CV to justin@savagespm.co.uk with ASSISTANT/JUNIOR AGENT in the subject line.

Deadline for applications is: Friday 13th October

THE SOHO AGENCY IS RECRUITING AN AGENCY ASSISTANT FOR THE BOOKS DEPARTMENT

Permanent contract, full-time
Hours: Monday-Friday 9.30am-6pm – office based in Central London
Salary: £26,000-£28,000 per annum, commensurate with experience
Start date: ASAP
Application deadline: 18th October 2023

The Soho Agency is a leading literary, theatrical and talent agency based in Soho, London. We represent clients across a range of areas including internationally best-selling authors and illustrators, leading writers, directors and creatives for theatre, film and TV, award-winning on-screen and digital talent, high-profile speakers, and major brands. We are a boutique agency (with 23 employees) with a rich history and a high-profile client list. See our website at www.thesohoagency.co.uk

This is an office-based role working in the books department, supporting Mark Lucas, Araminta Whitley & Marina de Pass, whose respective lists include Sunday Times and New York Times bestselling authors Sophie Kinsella, Kate Mosse, Nigel Slater, Tom Bradby and John Nichol.

DUTIES AND RESPONSIBILITIES

The administrative side of the role includes: proactive PA support, scheduling meetings and booking travel, updating internal databases, drafting and checking contracts, working with our accounts team on payments and invoices, liaising with the other departments on the website and rights guides, playing a key role in managing the biannual royalty periods, processing royalty statements, tracking international publications and collating information for our translation rights and film & TV associates.

The creative side of the role includes: reading and assessing manuscripts, contributing editorial notes on client manuscripts, contributing to the agency’s social media, coming up with proactive ideas and writing articles for our website and for clients, keeping abreast of trends in the UK and international markets, including social media/BookTok trends, attending industry events and book launches.

SKILLS AND EXPERIENCE

The ideal candidate will have experience of a full-time role in an agency, scouting agency or publishing house, or equivalent office experience, and will thrive in a varied and dynamic working environment, as well as recognising the value of efficient administration. Please note this is not an entry level role.

This opportunity will suit someone with excellent organisation skills, who reads broadly and voraciously. You will be working alongside both high-profile and debut authors of commercial, reading group and accessible literary fiction, in a range of genres from thrillers to historical to romance, as well as select non-fiction, from cookery to memoir.

While there is a creative thread to this role, administration underpins everything we do, so attention to detail is essential. We are looking for someone with strong literacy and numeracy skills, and a good working knowledge of Microsoft Office programs (including Outlook, Word, Excel – including spreadsheets & PowerPoint). Bradbury Philips experience would be a bonus.

HOW TO APPLY

To apply please send a cover letter (including your notice period, if relevant), a CV, and a document outlining 3 books you loved reading this year and why (a paragraph on each is fine) to admin@thesohoagency.co.uk. Please mark applications for the attention of Marina de Pass.

The Soho Agency employs people on the basis of their abilities. We welcome and encourage applications from candidates who are under-represented in the creative industries.

The closing date is 18th October 2023. We reserve the right to close the process early if we find the right candidate.

Agent’s Assistant – Actors/Comedy Department

United Agents Ltd. (UA) is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre and comedy.

We are currently looking for a full-time assistant to support the Head of Comedy / Talent Agent together with their Associate within the Actors and Comedy Department. You will be an integral member of the team supporting an experienced and busy office who represent comedy writer-performers, comedians, actors and writers.

This is a very busy office looking after some high-level talent and as such, there will never be a dull moment. You will need to have excellent organisational skills, a proven passion for comedy, be a good multi-tasker, have a strong eye for detail and provide exceptional client care. The role will also require full PA support for the Agent.

Responsibilities:

Handling a very high volume of emails and calls, both from clients and external industry eg casting directors, producers, commissioners etc.

Going to see clients in comedy, theatre, screenings
Keeping abreast of exciting new talent by attending comedy nights, drama school showcases and various other performances  

Processing contracts, issuing invoices and keeping track of money

Providing full administrative support to the agent, the associate and the office as a whole  

Speaking with Clients, Casting Directors, Producers on a daily basis.  

Script and book reading

Organising auditions / meetings / client tapings  

Client submissions via Spotlight and on email  

Building client material, putting together show reels  

Ensuring client CVs are up to date  

Diary management for the office, the agent, associate and the clients - which is often complicated in nature across many different time zones. Key clients diaries in particular need extra special attention and keeping on top of updating i-cals

Booking and arranging international and domestic travel for the agent, associate and sometimes for clients

Liaising with US agents and managers on clients with US representation

Supporting clients in-person, as well as identifying potential new talent, at events and festivals, such as the Edinburgh
Fringe in the month August

Attending comedy previews

Working alongside our Live Producer on live comedy clients

Helping to organise and attend our bi-annual Comedy Showcase

Supporting the Head of Comedy with departmental issues and often very sensitive information

Organising the Comedy Meeting

Qualities and Skills:  

Having a good overview of clients work and where they are in the UK and US entertainment industries

Immersing yourself in the comedy industry and being aware of the important people

A real passion for and enjoyment of comedy, film, television, and theatre  

Relevant prior experience is essential

Being able to work well with other members of the department and team   

Strong capability to multitask

Be able to work under pressure, with tight deadlines and be able to prioritise accordingly.

Trustworthy and accurate as you will be dealing with highly confidential material and client information 

Outstanding communication skills - you really cannot share too much information in our office

Very strong attention to detail and organisational skills

Can-do attitude   

Good sense of humour

Calm under (sometimes intense) pressure

Being super invested in the job

Emotionally intelligent and intuitive – eg knowing when to just offer a cuppa at moments of stress

Good listener

Knowing that the more you put into the job, the more you will get out of it!

Apply via Link: https://unitedagents.bamboohr.com/careers/75?source=aWQ9MTU%3D

Closing date: 5pm, Friday 29th September 2023

As part of our commitment to building a diverse workforce we encourage applications from those who are currently unrepresented in our own workforce and wider industry. However you identify and whatever your background, we welcome you to apply.

An exciting opportunity has arisen for an assistant to support two agents in our Theatre, Film and Television (TFTV) Department.

The role of an agent’s assistant centres around ensuring the smooth running of the agent’s office through effective organisation and exceptional client care. Client promotion, seeking new opportunities across the industry globally and safeguarding their interests is at the heart of what an agent does. The successful candidate will need to quickly gain a comprehensive understanding and knowledge of each of the client’s work and specific requirements building loyalty to Curtis Brown.

Our ideal candidate will have comprehensive administrative experience and excellent communication skills, both verbal and written; exceptional organisational skills; a keen eye for detail and accuracy; resilience and adaptability; and an enthusiasm for film, theatre and television. Whilst this role is collaborative in its nature and will involve working closely with the Agents, there is also regular level of independent working, and so our ideal candidate will have confidence using their initiative and problem-solving autonomously. Some experience in an administrative role would be useful, and some experience working within the creative industry, e.g. in a talent/casting agency or in a supporting role for a television/film department of an agency, would be beneficial although not essential as we will provide the relevant training and support.

Salary Range: Competitive salary, dependent on experience
Start Date: As soon as possible

To apply, please send your CV with a covering letter to jobs@curtisbrown.co.uk. Please make sure you put ‘Assistant to TFTV Agents’ in the subject line of your email and include where you first saw the role advertised.

Please let us know if you require any reasonable adjustments during the interview process.

The closing date for applications is Monday 9th October at 9:30am.

Echo is recruiting for a new Operations Manager to support operations across the business. We’re looking for someone who is experienced in managing operational systems, processes and keeping track of fast paced projects in a fast paced, dynamic environment.

The ideal candidate will be a pragmatic problem solver, willing to learn and take on new challenges, highly organised with great attention to detail and someone with the ability to manage and prioritise multiple projects, maintain a positive ‘can-do’ attitude and build constructive working relationships across the team.

About the company:
Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors and Hair and Make-Up Designers in Film, Television, Commercials and Music Videos. We’re passionate about Film and TV and the brilliant stories that stem from a wonderfully talented collaborative team. We love being creatively and logistically involved in our Clients’ projects, facilitating new collaborations and helping our Clients secure interesting, original projects, giving them advice, protecting their rights and negotiating hard on their behalf. We strive to listen, give support, and do whatever we can to make the difference for their careers. Echo also actively seeks to aid the development and wellbeing of all members of staff and provide a positive, healthy, and fun working environment.

About the role:
– Reporting to CEO and Founder
– Primarily office-based (De Beauvior Block, Dalston) with option to work 2 days per week remotely
– Core hours, Monday-Friday, 9:30AM to 6PM

The Operations Manager is responsible for ensuring smooth, efficient delivery of projects and efficiently building operational capability across the business. They will oversee overall company wide systems and processes, identify areas of operational improvement and work with the CEO on projects to build or improve capabilities, oversee the systems that support project delivery, triage operational issues as they arise and input into the strategic direction of the business.

Main responsibilities:
– Systems and processes
– Identification of inefficiencies and pain points in processes or tooling, identification of solutions to address issues including Implementation/ migration to new systems and solutions.
– Maintenance of IT infrastructure and data systems (e.g. hardware, Google Drive, comms/client/ project management tools), including user management, Admin tasks, back-ups, gardening and clean up of data.
– Oversight of data security across systems including management of personal data, password policies and employee training.

Client project management:
– Managing systems and processes to support the smooth running of projects including regular reporting on project progress and blockers and ensuring adequate resourcing.
– Oversight of established client management processes including CVs/selling clients, identification of opportunities and providing feedback and management of overall schedules.

Facilities and office management:
– Oversight of facilities and equipment to ensure they are in fully working order and that the business is equipped to carry out its work, including triaging and managing technical/IT/equipment issues.
– Working with building/ facilities managers or other suppliers to maintain contracts and manage issues or repairs.
– Oversight of travel and expenses ensuring clear guidelines are in place and budgets are adhered to.

Marketing:
– Management of Marketing/ PR calendar and content creation that support follower growth and engagement, ensuring the quantity and quality of content is appropriate and on-brand.
– Oversight of domain and website maintenance and updates.
– Oversight of social media accounts – Facebook, Instagram, LinkedIn, Company Website.

HR: talent management, development and culture (currently mat leave cover):
– Oversight of process and co-ordination of appraisals, development and training alongside Line Managers.
– Oversight of employee welfare including ensuring appropriate policies are in place and co-ordinating team events and training.
– Oversight of hiring, onboarding and leavers processes alongside Line Managers.
– Oversight of disciplinary, staff attendance and absence monitoring.
– Legal compliance around HR matters and keeping up-to-date with changes in legislation.

Essential requirements:
– Minimum 5 years experience in an Operational role
– Excellent organisational and project management skills
– Experience in designing and implementing new processes and systems
– Strong attention to detail
– Ability to creatively and pragmatically solve problems
– Ability to manage multiple projects and priorities simultaneously
– Experience in building positive internal and external relationships
– Confident in using and managing software applications and cloud systems such as Google Workspace, Slack, CRM and project management tools

Desirable requirements:
-Experience in budgeting, forecasts and financial planning
– Legal, compliance and data management experience
– Experience in supplier and contract management
– Knowledge of best practice HR processes, systems and regulation

Compensation and benefits:
– £40,000-£50,000 salary depending on experience
– Profit share bonus based on company performance (after first financial year at Echo)
– 25 days holiday plus Bank Holidays
– Private Health Cover (after 1 year of employment)
– Learning and development time

If you’re the right person for the job please email your CV and a covering letter to Ellie at jobs@echoartists.com with the subject line ‘Operations Manager Application’.

Due to the number of applicants, we will only be able to respond to successful candidates.

A leading agency is recruiting a new Talent Assistant.

In this role you will be supporting two Talent Agents to ensure their clients receive the best possible service. You will need to have some experience to hit the ground running. You will be working on a list of established clients and an exciting growing list of up-and-coming talent too. They are looking for a passionate, hard-working person who is excited about the opportunity to work for a rapidly growing agency and take their career to the next level.

Duties (some of):
• Reading scripts and providing breakdowns
• Managing project tracking lists for clients
• Answering calls; speaking to and dealing with clients and industry professionals
• Handling queries for and on behalf of clients
• Support with scheduling client’s diaries with auditions, ADR, travel, press etc
• Processing contracts and eventually some basic contract negotiation
• Tagmin admin, including auditions, tapes, invoicing and diaries
• Editing clips and showreels
• Social media drafting and posting
• General admin support and office responsibilities such as diary management, office expenses, booking travel and conference calls
• Office duties (shared among assistants)

What the candidate needs (essential):
• A knowledge of and relationship with Casting Directors and their assistants
• Knowledge of Tagmin or similar system
• Experience in a Talent Agency essential
• Spotlight knowledge
• Experience in a fast-paced environment
• Great organisation and communication skills (both written and verbal)
• A positive can-do attitude
What we would like to see (bonus):
• An aptitude and interest in contracts for artists; and ideally a working understanding of the Pact/Equity Film and Television Agreements, although the right candidate will learn this quickly on the job!

The working environment is collaborative and friendly. They are looking for someone equally passionate about both administration and the arts.

The job is full time and office based in Soho.

Please email a covering letter and CV to hr@theartistspartnership.co.uk

Do you love working in with creative people, have excellent communication skills and are you passionate about Film and TV? Echo is recruiting for a new Senior Assistant to join the Film & TV Department.

We are looking for an experienced Assistant who is exceptionally detail orientated. Someone who is hands-on and thinks ahead, is a multi-tasker and can handle a fast-paced environment with a ‘can do’ attitude. This is a great opportunity for someone who enjoys working in an environment where no day is the same.

Our ideal candidate will be someone who has previous experience as an Agent Assistant or 2nd Assistant and is looking to progress to an Associate Agent role quickly. You will have the opportunity to build lasting relationships within a passionate and friendly team at a company that champions career development and staff wellbeing. Full training on the company systems will be provided but it’s important that the candidate has some proven experience in managing multiple busy diaries/to do lists.

About the company:
Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors and Hair and Make-Up Designers in Film, Television, Commercials and Music Videos. As a company, we pride ourselves on being passionate about Film and TV and the brilliant stories that stem from a wonderfully talented collaborative team. We love being creatively and logistically involved in the projects that our clients make and are passionate about facilitating new collaborations and helping our clients get work on original projects whilst giving them advice and negotiating their deals to be the best as possible. We believe in our clients and will protect their rights and make sure they are treated fairly. We strive to listen, give support, and do whatever we can to make the difference for our client’s careers. Echo also actively seeks to aid the development and wellbeing of all members of staff and provide a positive, healthy, and fun working environment.

Senior Film & TV Agent Assistant Responsibilities:

Agent Support:
• Manage, sort and triage the Agent’s inbox in an efficient, timely and proactive manner
• Understand Agent’s workload and help to support in management of priorities, flagging time sensitive tasks until they are done.
• Manage Agent’s calendar – organise meetings as necessary, ensure there are clear agendas/ objectives and any required prep is undertaken.

Project Management:
• Provide co-ordination, monitoring, and updates on projects that the Agent is managing.
• Maintain effective records on projects in the system so that it is easy to update/report on progress, identify blockers and flag when projects are no longer viable and should be closed.
• Support agent in effective and timely communication between Producers and Clients across projects including sending out scripts, updating on progress/ holds/ pencils etc, booking confirmations, drafting deal memos, and redlining contracts.
• Ensure awareness of all current projects and their impact on Clients.
• Submitting clients for feature films, documentaries, television programmes
• Deal Memo and Contracts
• Assisting with Deal Negotiation

Client Management:
• Maintain clients calendar including scheduling meetings and updating them with project dates or details.
• Processing invoices in a timely manner, tracking client hours/days worked, inputting client expenses and other basic accounting tasks.
• Liaising with all other departments to ensure they have the latest film/client information (accounts dept, commercials dept etc)
• Support agent in ensuring that Client CVs, web pages and other records are up to date and accurate.
• Ensure awareness of all point Client activity and proactively flag opportunities for development as they arise.
• Attending awards, events, meetings, and screenings for Clients.

Further Details about the position:
• This office is located in the De Beauvior Block, Dalston.
• Opportunity to work remotely on Wednesdays and Fridays each week.
• Hours will be 9:30 AM to 6 PM with 1 hour lunch break, however there will be times where hours may vary slightly due to film screenings and festivals.
• Experience of Macs preferable along with Word, Outlook and Excel
• £25-32k per annum (depending on experience)
• Equal team profit share based on company performance after first financial year at echo
• 5 weeks of holiday plus public holidays.
• Private Health Cover provided after 1 year of employment
• To start as soon as possible

If you think you’re the right person for the job please email your CV and a covering letter to Ellie at jobs@echoartists.com.

Due to the number of applicants, we will only be able to respond to successful candidates.

Internship

The Narrow Road Company are looking for a driven and
motivated person to join the team on an internship.

The successful candidate needs to demonstrate the following skills & abilities:

Multi-tasking
Pro-activeness
Excellent telephone manner
Good Sense of Humour
Diary & Management Skills
Willingness to attend regular theatre shows, drama schools, showcases, screenings
Exceptional admin & organisational skills
Ability to work with a team and to be able to self-motivate
Knowledge of social media platforms
Computer Literate
Good knowledge of Film & TV
Attention to Detail

We are looking for someone with a passion for this industry and the desire to want to further their career.

Please email a covering letter and CV to jobs@narrowroad.co.uk

NO PHONECALLS

The job is based at our Covent Garden Office