Category: Vacancies

Literary Manager Assistant required to work for a Literary Manager representing dramatists, comedy writers, authors and directors within the management and production company 42.

Excellent communication, administrative and organisational skills required, as is a passionate interest in film, television, theatre and literature in general.

The ideal person is someone who also has had some relevant industry experience.

For a full job description and more details of how to apply please email recruitment@42mp.com

Hours: 9:30am – 6:30pm

Location: Soho, London

Job description:

Global Artists is recruiting an Agent’s Assistant to support Peter Bliss’s office. You will need to have an interest and knowledge of the talent industry, and be ready to hit the ground running, by calling out auditions and managing clients’ needs. The ideal candidate will be passionate about theatre, film and television and possess a front-footed approach to their work. A strong work ethic is paramount, so too is the ability to think creatively and proactively.

Skill requirements:

Producing and processing clients’ self-tapes within our in-house studio.
Editing clips and showreels.
Proficiency in Spotlight, Tagmin and posting on social media platforms.
General administrative duties, including providing support with invoicing, diary management, self-tapes etc.
Confidence in answering the telephone to clients and industry professionals.
Handling queries for and on behalf of clients.
Excellent verbal and written skills in the English language.
Strong social and communication skills.
Scouting for new talent, including attending graduate showcases.
Set and theatre visits.

Global Artists is committed to diverse, inclusive recruitment, regardless of age, sex, ethnicity, disability, race, colour, national origin, religion, sexual orientation, gender identity, gender expression, or any other basis protected by law.

Please submit a covering email and CV, including ‘Agent’s Assistant’ in the subject title. The deadline for applications is Friday 31st May 2024.

Curtis Brown is one of the world’s leading literary and talent agencies, representing actors, presenters, authors, playwrights, film and television writers and directors and theatre directors.

An exciting opportunity has arisen for an assistant to support the Commercial team in our growing Commercial & Branding Division within our Talent Department at Curtis Brown.

This role centres around delivering excellent client care and systems administration to maximise success for clients in their commercial endeavours. It will involve ensuring the smooth running of the office and support of the team in their roles working across standard visual commercials, voice over, fan conventions and video games.

We are looking for a full-time assistant with excellent communication skills, great attention to detail, a passion and enthusiasm for upcoming talent across the entertainment industry, and a desire to work as part of the growing commercial division.

Why choose us?

We are a passionate group of people who love what we do and love working with each other.

We offer an extensive list of benefits designed to meet your needs for today and in the future, including: free yoga and personal training classes, many health and wellbeing tools and resources, eyecare vouchers, a bike to work scheme, season ticket loans, private healthcare (after 2 years’ service), a retail discounts portal, various employee groups to get involved in, and much more!

We aim to build a creative environment that celebrates the differences of our clients and colleagues, offering equal opportunities regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. In our role as conduits and champions of cultural expression we are conscious of our responsibility to reflect the world around us. This means making a considered effort to create an inclusive culture in the workplace and promote opportunities for the broadest possible range of talent. We welcome all applications from people with interesting ideas, skills and experience.

Salary range: minimum of £27,500 per annum, depending on experience

Start date: Late June 2024

You can find more information about this role, including details of how to apply, on our website jobs page: https://www.curtisbrown.co.uk/section/jobs

The closing date for applications is Monday 10th June 2024 at 9am.

An exciting position is available to join the Milburn Browning team at our West End offices. We are looking for a friendly, outgoing candidate with excellent organizational skills, strong written and verbal communication and a true passion for the industry. The role involves supporting a named partner in the day-to-day running of the office and their client list. Key responsibilities include:

General management of clients, including organizing meetings, self-tapes and documentation
Providing invoicing services for work completed by clients
Diary management
Updating and maintaining client CV’s and Spotlight profiles
Updating social media
Video editing for showreels and self-tapes
Able to work and learn quickly under fast-paced conditions.
Knowledge of Tagmin a bonus but not essential
Salary negotiable depending on experience

Noel Gay is looking for an Admin Assistant to run the reception desk and assist all departments within the agency, representing a broad range of creative talent. You will become totally involved with the running of the office systems and a key lynchpin within the busy ‘office’.

Full time, Monday to Friday, currently fully remote with the occasional ‘In Town’ day.

Duties will include:

• Being first line of contact for telephone calls
• Receiving incoming reception emails and distributing them as appropriate
• Updating client diaries
• Distributing representation requests appropriately and replying to them as directed
• Keeping industry and client contacts up to date
• Keeping the general company files up to date, in a tidy and orderly/accessible manner
• Research for agents
• Booking cars and couriers
• Organising Zoom and FTF meetings
• Administration of basic contracts, including sending/receiving/editing, under guidance from an agent and as directed
• Updating company social pages, including the website
• Writing news stories for website
• Creating invoices using Tagmin
• Chasing outstanding payments
• Compiling material for showreels
• Adding all AV checks, tape and meeting requests into Tagmin
• Sending commercial audition requests to clients through Tagmin

The successful candidate will have:

• Previous office experience, ideally within a similar environment
• Due to the nature of working with a busy team across different departments, the ability to prioritise and balance your workload, and to be able to work to clear deadlines
• Good telephone manner
• Good numeracy and writing skills
• Upbeat personality, able to interact with people at all levels
• Meticulous attention to detail
• A can-do attitude
• A willing self-starter who is happy to take on a variety of tasks
• A knowledge of using Microsoft Outlook, Word, Excel & Powerpoint, and Google (including Drive and Calendars)
• Not necessary as training can be provided, but ideal candidate will have knowledge of using Tagmin, Mailchimp, and Adobe

To apply, please send through your CV and cover letter to the email address provided outlining why you think you’d be suited to the role. Please subject your email as ‘Admin Assistant Application.’ We look forward to hearing from you.

Location – Soho.
Office based 4 days per week / WFH 1 day a week
Start Date – ASAP.
Salary – Negotiable based on experience.

OVERVIEW:

· A key position in supporting the growth of InterTalent, Chosen Music, Project 30 Studios, and our associated companies.

· You will be joining our young, dynamic & driven finance team of two, based at our new office in Soho.

· InterTalent Group currently at 45 employees encompassing agents, managers, content creators and support staff

Our mission is to bring added value and success to everyone we work with by developing their talent, aspirations, and achievements without limits. We dynamically create circumstances where talented people can build their reputation, influence, and success.

ROLE:

· The successful applicant will work within our finance team, working across all aspects of the finance department with potential for progression as our companies grow. The finance team collaborates directly with the Managing Directors, Directors, Agents and Managers.

· This is a client-facing opportunity for a hardworking, ambitious, diligent finance manager with the ambition to grow their career. So confident strong people skills essential.

· Skillset must combine knowledge and experience of day-to-day bookkeeping across both client and office accounting.

· A strong team ethos is essential, with a willingness by all to support and cover each other, alongside their own responsibilities.

· Strong people skills required with easy going confidence to speaking with clients.

EXPERIENCE:

· Demonstrable accounting experience of minimum seven years.
· Minimum of AAT qualified or equivalent.
· Preferred entertainment industry experience.
· Fully conversant with Xero, or able to learn quickly.
· Preferred Tagmin experience but not necessary as training will be provided.
· Able to work in a pressured environment and meet strict deadlines.

DUTIES:

· Daily allocation of client payments / reconciliation of client accounts including royalty statements.
· Prepare and execute weekly client pay runs, through Tagmin Software to the company deadlines.
· Client/Commission invoicing and weekly VAT invoicing.
· Quarterly Royalty reconciliation / accounting.
· Invoice chasing from company debtors.
· Liaise with Agents and staff members regarding client/finance queries.
· Liaise with clients, client accountants regarding client earnings, VAT, and payment queries.
· Liaise with production companies / broadcasters / record labels.
· Liase with external accountants, advisors. bank managers, HMRC.
· Completing supplier/payroll set ups including regular client VAT self-billing.
· Process day to day bookkeeping via Xero.
· Liaise with suppliers regarding office purchase invoices and process through Dext.
· Preparation of Quarterly VAT returns.
· Preparation of Quarterly Management Accounts.
· Preparation of Staff monthly payroll including bonus and pension calculations.
· Produce monthly analysis of staff credit cards including reconciliation with Dext.
· Produce analysis towards Intercompany Recharging.
· Forecasting.
· Report to External Accountants / Managing Directors.

· Other ad hoc financial and admin duties as required to ensure smooth running of Finance Department.

Apply in confidence with CV, letter of introduction and salary expectation to, Angela Mead angela@angelamead.co.uk

Apollo Artist Management are seeking a hardworking & enthusiastic part-time assistant to work within our Film, TV & Theatre department.

The ideal candidate will thrive working in a fast-paced environment, have exceptional attention to detail and be a skilled communicator.

A passion and active personal engagement in film, television & theatre is essential.

This would be a great opportunity for someone who already has a small amount of experience and is looking to grow their career.

Responsibilities will include:
– Providing full administration support to our Head of Department.
– Diary management for the agent and clients.
– Processing tapes and auditions for clients.
– Updating and managing agency database systems.
– Invoicing and payment monitoring.
– Attending drama school showcases and performances with the agent and keeping track of new talent.
– Assisting in the running of Apollo Commercial Division.

Key qualities & skills needed:  
– Driven with a can-do attitude and a good sense of humour.
– Skilled at multitasking.
– The ability to remain calm when under pressure.
– Confident working in a fast-paced environment.
– Experience using Tagmin and Spotlight is desirable but not essential as we will provide the relevant training.
– Strong literacy & numeracy skills.
– An ability to work independently and as part of a team.
– Complete discretion & confidentiality.
– Proficient in using Microsoft Office (Word, Excel, etc.).
– Basic experience in video editing software.

This is a part-time position with the potential to move into a full-time role at a later date.

The office hours are 9:30 a.m. – 5:30 p.m. on Mondays, Wednesdays, and Fridays. Please note that we have two adorable hypoallergenic dogs in the office.

You will be based at our office on the Strand, Charing Cross and will be required to use your own laptop to work off.

To apply, please email jobs@apolloam.co.uk with your CV & Cover Letter outlining your previous & relevant experience and why you think you’d be right for the role. Please mark the subject as ‘Agent’s Assistant – Film, TV & Theatre – Part Time’.

AGENT’S ASSISTANT
Application Deadline: Friday 31 May. Interviews for successful applicants will begin w/c 10 June.
Location: London
Working Hours: usual hours are 9 am – 6pm.
Description: Middleweek Newton is seeking a highly effective, organised and friendly assistant to join our team. The ideal candidate must have previous experience working in a talent agency, and will take the initiative to learn, help, and problem-solve. You will ensure the smooth operation of the agents’ day-to-day activities and contribute to the success of our clients. An interest in being trained on union agreements and contracting is a plus!
How to Apply: Please send your CV and a cover letter detailing your interest in the position to lucy@mntalent.co.uk. In your cover letter, please include specific examples of how your skills and experience align with the responsibilities and qualifications listed below.
Key Responsibilities:
• assist with administrative tasks, including managing schedules, answering phones, and handling correspondence
• liaise with casting directors, producers, and other industry professionals
• coordinate meetings, auditions, and self-tapes for clients
• maintain and update client files, databases, and records
• prepare and submit invoices and tracking payments
• sending, saving, and tracking contracts
• attending clients’ performances / premieres / events as required
Qualifications:
• necessary: minimum 1 years’ previous experience in a talent agency
o candidates with a legal background and training who have a demonstrable interest in working in television, film and theatre are encouraged to apply, even without previous experience
• familiarity with industry-specific software and databases (i.e. tagmin; Spotlight)
• excellent verbal and written communication skills
• strong organizational skills with the ability to prioritise effectively
• the ability to anticipate needs and solve problems independently
If you require reasonable adjustments throughout any stage of the application process, please let us know.

We look forward to hearing from you!

Job Title: Agent’s Assistant
Company: Artists Rights Group Ltd
Location: London
Reports to: Agent

ARG provides highly individual personal management for its elite list of creative talent and has an unrivalled reputation for building and sustaining successful careers.

This is a fast paced and client facing role requiring excellent organisational and administrative skills.

KEY RESPONSIBILITIES:

• First point of contact for all requests/offers of work for clients
• Ascertaining all information regarding dates, etc
• Keeping track of all offers/contracts, etc
• Making all arrangements for clients to carry out work, for example, travel/itineraries, etc
• Managing Agent’s diary
• Connecting calls including conference calls
• Organising all travel arrangements and itineraries for Agent
• Maintaining contacts’ database
• Script reading and writing breakdowns
• Preparing Agent’s expenses
• Client casting

As part of your role, you will be required to attend the theatre/events up to 3 or 4
times per week and to attend Drama School showcases and look for new talent.

You will be expected to be available evenings and weekends for events and on your
phone.

CANDIDATE:
• Experienced Agent’s Assistant
• Excellent administrative skills and attention to detail
• Presentable as dealing with high profile clients
• Enthusiastic and dedicated
• Committed and hardworking
• Ability to work efficiently and under pressure
• Good team player
• Interest in theatre and film industry

CV applications must be accompanied by a covering letter.

42 is looking for an Assistant for a Literary Manager in our London office. This busy administrative role requires excellent organisational and communication skills in a department that represents writers, directors, and producers in the film, television, theatre and radio industries. The ideal candidate is someone who also has a strong ability to multitask and to work under pressure, and who aspires to pursue a career in representation.

You will be comfortable working in a fast-paced creative environment and interacting with talent and industry professionals with confidentiality and professionalism.

Hours: 9:00am – 6:00pm

Main Responsibilities:

1. Full administrative support including diary management for the manager and scheduling client meetings.
2. Responding to queries for and on behalf of clients, and assisting clients, as required.
3. Handling and chasing contracts and invoices, ensuring payments are made promptly and accurately.
4. Develop a thorough understanding of the client list and clients’ current work, in order to thoughtfully suggest them for opportunities and to specific producers when required.
5. Reading client work and incoming project submissions, providing detailed notes on the material to share with the manager and/or with the client as needed.
6. Answering and fielding calls to the department, talking with clients and responding on behalf of the manager when required
7. Booking and arranging travel, transport, and accommodation.
8. Full range of office responsibilities including filing, setting up conference calls and appointments, and compiling and reconciling expenses.

Core Skills and Experience:

1. Ideally several years’ experience working as an agent or managers assistant
2. Comfortable coordinating schedules across multiple time zones
3. Highly organised, with great attention to detail, calm under pressure
4. Ability to multitask and prioritise workload
5. Passionate about talent, books, film, TV and theatre is essential
6. Experience using Tagmin is preferable but not essential
7. Strong administrative skills and experience in implementing systems
8. Proficient with Apple Macs, Word and Excel
9. Excellent communication and interpersonal skills, with a confident phone manner
10. Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
11. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
12. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated humility, poise, tact and diplomacy

Please apply by sending a CV and covering note to recruitment@42mp.com with the application titled ‘Literary Assistant’