Category: Vacancies

Permanent contract, full-time

Hours: Monday-Friday, 9.30am – 6pm

Location: Soho, London

Salary: Competitive

Start Date: ASAP

Application Deadline: Friday 17th May 2024

Who we are:

The Soho Agency is a leading literary, theatrical and talent agency based in Soho, London. The Onscreen Department represents a dynamic roster of TV presenters, influencers , and content creators in the ever-evolving landscape of television and digital media. We pride ourselves on our vibrant and energetic team culture, where creativity thrives, and every voice is valued. The role: We are seeking a dedicated Personal Assistant to join our team and provide comprehensive administrative support to the director of the department and her assistant. This role is ideal for an organised individual with an interest in the entertainment and media industry. As a key member of our team, you will play a vital role to support and ensure smooth operations and maintaining our high standards of service. It’s an operational role and will suit someone who enjoys process (and improving processes) and can work quickly and effectively. Important strengths and skills for this role include attention to detail, organisation and efficiency.

Experience & skills:

• Ability to organise a busy director of the company and the self-confidence to manage upwards.
• Exceptional organisational skills with a meticulous attention to detail

• Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint)

• Strong literacy and numeracy skills

• Excellent communication skills

• Ability to multitask and thrive in a fast-paced environment

• Proven work ethic with the ability to work independently and as part of a team

• Discretion and ability to maintain confidentiality Job Specification:

• Manage directors’ diary including scheduling meetings, reservations, travel bookings and some personal appointments

• Strong and consistent communication with director daily

• Daily personal assistant tasks for director of the department

• Managing multiple email inboxes and correspondence efficiently

• Updating agency software and internal databases

• Generating invoices and managing payments

• Liaising with accounts team and maintaining confidentiality

• Website updates and handling client fan mail

• Assisting with ad-hoc tasks for the Onscreen department and agents

• Managing contracts, sending, saving, and tracking accordingly

• Any other day-to-day tasks as required that contribute to the smooth running of a busy agency office.

Additional information:

• Training will be provided for specific software and systems

• We welcome and encourage applications from candidates who are underrepresented in the creative industries

How to apply: If you’re ready to embark on an exciting journey in the entertainment and media industry, and possess the skills and enthusiasm to excel in this role, we want to hear from you! Please submit your CV and a cover letter (which includes your notice period, if relevant) outlining your relevant experience and why you’d be a great fit for the role to admin@thesohoagency.co.uk by Friday 17th May 2024

We are looking for a brilliant new team member to look after an exciting, existing list of clients during maternity leave.

If you have experience of working in talent management or casting and are looking to join a thriving talent agency then we would love to hear from you!

Ideally you’ll have…

– At least 2 years experience in talent management, casting or similar
– A passion for working with talent
– A genuine interest in and knowledge of film, TV and theatre
– An ability to pick things up quickly and work well under pressure
– Knowledge of Spotlight and Tagmin
– Strong sales, marketing and interpersonal skills

If you’re also ambitious and love working with a positive and highly collaborative team then you could be exactly who we are looking for!

Working closely with our team of senior agents and assistants, you would cover a thriving, existing list of actors and would be responsible for…

– Actor and casting director liaison
– Actor career development and relations
– Sourcing work for, promoting and retaining an existing client list working across TV, Film, Theatre and Commercials
– Attending events and productions that our talent are involved in
– General agenting duties including making Spotlight submissions, negotiating contracts, fees and invoicing

This role is full time for approximately 9 months and will require some evening and weekend work as needed

Salary is based on experience

All applications will be treated in the strictest confidence 


Please send your CV to sam@simonhow.com and simon@simonhow.com

Waring McKenna is seeking a full time Assistant to one of our senior Actors’ Agents.

This role is full time, based at our offices in Neal’s Yard, Covent Garden.

The ideal candidate will have:
• experience working in a busy office environment and ideally, previous experience in talent management.
• genuine enthusiasm for the industry, across television, film and theatre.
• excellent communication, administrative skills and a good team member
• experience of Tagmin and Spotlight
• the ability to effectively prioritise, use common sense and be proactive with tasks.
• enthusiasm to learn and be committed and excited about the opportunity to work for a boutique agency.

Responsibilities will include, but are not limited to:
• Client care – maintaining good relationships with clients, production companies and key industry contacts. Scheduling auditions, client logistics, self-taping with clients in our recording studio and covering client events including screenings, theatre trips etc, many of which are out of office hours.
• Basic processing with contracts and invoicing.
• Office administration – answering telephone calls to the Agent’s office, responding to routine enquiries, logging on Tagmin and maintaining admin systems, ensuring accurate and up-to-date records.

We are an equal opportunities employer, and are keen to encourage applications regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin.

Competitive salary and possible development opportunities in the future.

To apply please email info@waringandmckenna.com including your CV and a covering letter, clearly marking your application AGENT’S ASSISTANT in the subject header.

Closing date for applications: Monday 13th May 2024 at 9am

We are seeking a highly motivated, organized and personable individual to join our team as a Talent Agent’s Assistant. This role offers an opportunity to work closely with both established and development clients, and to significantly contribute to the long term success of our team and clients.

Key Responsibilities include:
Assisting talent agents with daily administrative tasks, including answering phones, managing calendars, and scheduling appointments.
Liaising with casting directors, producers, and clients to coordinate auditions, meetings, and bookings.
Supporting talent development efforts, including researching new talent, preparing submission materials, and updating actor profiles.
Maintaining digital and physical filing systems, ensuring accurate and up-to-date records.
Providing general office support, such as managing office supplies and assisting with special projects as needed.

Requirements:
Passion for the entertainment industry and a desire to support the careers of talented actors.
Previous experience in a similar role, preferably within the entertainment industry.
Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills, with a professional and courteous demeanor.

Benefits:
Competitive salary based on experience.
Private Health Insurance.
Collaborative and creative work environment.
Opportunity for growth and advancement within the agency.

We have an opening for the position of Agents Assistant.

– Full time

– Can work remotely.

The ideal candidate would have good knowledge of the business, experience with tagmin and spotlight.
Needs to be able to work well under pressure, maintain deadlines, good correspondence with talents, casting directors and productions.

The ideal candidate would be proactive and have ability to problem solving, with great attention to detail.

We would like to hear from those that have ambitions to grow within the agenting world.
We aim at providing career growth within the fast expanding agency.

With a long-established history in author representation, over 90 books currently under option to TV and Film production companies, and a sizeable roster of emerging and established writer clients in all mediums, David Higham Associates is a leading agency in the Literary, TV, Film and Stage industries.

This is a great opportunity to join the TV, Film and Stage department as a departmental intern. The position is full-time and for 6 months.

We’re looking for an enthusiastic, focused individual with good initiative, communication, organisational and administrative skills, who is passionate about the world of Film, TV and Theatre, and is keen to learn more about working in a literary agency.

Working hours are 9.15am – 5.30pm, Monday to Friday, with a minimum of four days based in our offices in Soho, London. Salary will be £26,000 per annum and we do not cover travel or accommodation costs.

We offer expenses for travel to London to attend interviews. Please let us know if you require any reasonable adjustments during the interview process.

Tasks will include:

Circulating agreements for signature, tracking signatures and logging progress.

Tracking and chasing invoice payments; liaising with the accounts department.

Preparing sales and marketing materials.

Updating and maintaining our database of client submissions and contracts.

Handling basic permissions requests from initial enquiry through to contract.

Updating template contracts with agents’ comments under supervision and with full training.

Ad hoc research.

Responding to requests for agent representation.

Compiling a weekly newsletter of pertinent industry news for internal circulation.

Posting news across digital platforms including the DHA website, Twitter and LinkedIn.

Updating client CVs on the DHA website.

Photocopying, scanning, and filing contracts. Coordinating with outside scanning companies where required.

Further general administrative support to the Film, TV and Theatre department as required.

General reception duties including redirecting emails, answering phones, managing post, ordering lunches and greeting clients and guests.

Script reading.

To apply, please send your CV and a brief covering email to Emmanuel Omodeinde at dhamediajob@davidhigham.co.uk. You can also contact Emmanuel on this email address if you have any questions about the role.

Please format the subject line of your email/s as “YOUR NAME // INTERNSHIP APPLICATION” and include mention in your covering email of where you heard about this position.

DHA welcomes and encourages applications from any individual regardless of ethnic origin, gender, disability, religious belief, sexual orientation, or age. All applicants will be considered on merit.

Please note that only successful applicants will be contacted.

Applications close midnight Wednesday 1st May 2024.

^ Date of interview and start date to be mutually agreed.

With a long-established history in author representation, over 90 books currently under option and a sizeable roster of emerging and established writer clients in all mediums, David Higham Associates is a leading agency in the Literary, TV, Film and Stage industries.

This is a great opportunity to join the TV, Film and Stage department as assistant to two film and TV agents. This will be a very busy role which offers the successful candidate a brilliant opportunity to develop skills in all aspects of agenting including administrative and contractual skills, client management, book/script-reading and pitching writers and authors to production companies. The role might suit an existing agent’s assistant or someone looking to make a move into a new part of the TV, Film or Stage industries. If this sounds like you, we would love to hear from you!

Our offices are based in central London (Soho). Working hours are 9.15am – 5.30pm, Monday to Friday. Please note this is a full-time role and will be based at our offices in London. You would be expected to work a minimum of four days a week in the office for the first year.

Salary will be a minimum of £28,000 per annum depending on experience.

We offer expenses for travel to London to attend interviews. Please let us know if you require any reasonable adjustments during the interview process.

Admin and departmental

Diary management

Providing administrative support to your line managers in all areas

Tracking signature of agreements and addendums, ensuring return of fully executed copies

Raising invoices for producers and chasing payments

Liaising with Accounts department and clients on payments

Keeping records of options and option expiry dates

Entering contracts on a database and keeping hard copy files in clear order

Assisting with red-lining of contracts

Taking notes for book agent and producer meetings

Preparing departmental newsletters

Keeping on top of developments in the industry (e.g. downloadable formats, video on demand) and liaising with industry bodies such as Writers Guild, PMA and Society of Authors and attend relevant meetings on this front

From time to time attending meetings and industry events where required by agent(s) e.g. PMA meetings, producer parties/briefings

Providing holiday cover and/or general support for other members of the team as required

Other tasks as required

Writers

Keeping on top of screenwriter opportunities (e.g. soaps, new media, writing schemes etc) and liaising with the team and clients on these

Acting as primary contact for enquiries relating to some clients

Dealing with some writer agreements in consultation with your line manager (once training given)

Keeping clients’ CVs on the website up to date and posting relevant social media messaging

Reading scripts and making notes

Authors

Handling enquiries about film/TV/stage rights to books and checking status of rights

Liaising with producers about opportunities for book options and reporting back to the team

Acting as the primary point of contact for enquiries relating to certain clients including Estates managed by your line manager

Liaising with your line manager on submission lists and submission strategy. Preparing marketing materials for the same

Dealing with TV, radio permissions and professional stage agreements alongside line manager

Reading books and making notes

Demonstrable experience

Support role experience, ideally in a related industry

Ability to juggle multiple projects, independently prioritise workload and delegate where appropriate to departmental intern

Good organiser with excellent record-keeping skills

Confidence working and communicating directly with clients and outside partners

Diplomacy, tact and discretion

Working with simple contracts

Meticulous attention to contractual detail

Desirable skills and attributes

Self-motivated and able to take initiative

Ability to assimilate information and learn quickly

Ability to remain calm and unflustered under pressure

Good creative judgement

Knowledge of and passion for the film/TV/Theatre industry – scripted and unscripted

Assessing scripts and books

Reads across a range of genres

Strong level of verbal written communication

To Apply

To apply, please send your CV and a brief covering email to Emmanuel Omodeinde at dhamediajob@davidhigham.co.uk . You can also contact Emmanuel on this email address if you have any questions about the role.

Please format the subject line of your email/s as “YOUR NAME // FILM AND TV ASSISTANT” and include mention in your covering email of where you heard about this position.

DHA welcomes and encourages applications from any individual regardless of ethnic origin, gender, disability, religious belief, sexual orientation, or age. All applicants will be considered on merit.

Please note that only successful applicants will be contacted.

Applications close midnight Sunday 5^th May 2024.

Interview dates: w/c 13^th May 2024

Start date: TBC but asap.

Job title: Agent’s Assistant

Reports to: Actors Agent

Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.

Who: We have an exciting opportunity within the Actors department for a full time Assistant to one of our Actor’s Agents. You will be responsible for liaising with clients, casting directors, producers, and the media. You will also be also responsible for processing contracts, raising invoices, and ensure the smooth running of the office at all times.

The is a very busy office requiring meticulous organisational skills and the ability to multitask. The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial as well as being a strong and effective communicator as a large proportion of our work is carried out via phone calls, in writing and face to face meetings.

Key responsibilities:

Manage a high volume of emails and calls from clients, buyers and industry professionals.
Organise auditions, meetings, and client tapings.
Client submissions via spotlight and email.
Build client material and compile showreels.
Ensure client’s CVs are up to date.
Attend client/potential client performances in theatres and screenings.
Process contracts, issue invoices, and maintain accurate financial records.
Provide full administrative support to the Agent.
Liaise with clients, casting directors, producers, and directors on a daily basis.
Diary management for the Agent and clients.

Key qualities and skills:  

Has the ability to build good working relationships with other members of the team and department.
Skilled in multi-tasking and prioritising work.
Has the ability to remain calm when under pressure.
Has the ability to work at a fast pace to meet tight deadlines.
Scrupulous attention to detail.
Exceptional organisational skills.    
Skilled communicator.  
Possess a can-do attitude.
   
A passion for film, television and theatre is essential.

To apply:
https://unitedagents.bamboohr.com/hiring/jobs/88

Closing date 5pm Tuesday 7th May

As part of our commitment to diversity we encourage applications from those who are currently underrepresented in our own workforce and wider industry. We welcome applications however you identify and whatever your background.

Agents Assistant – Maternity Cover

Narrow Road are looking for an experienced Agent’s Assistant working full time from our Covent Garden office to aid us with some Maternity Cover

The ideal candidate will have:

Previous experience of working at a talent agency, casting director’s office, publishing house or production company.
Excellent communication and administrative skills
Literacy in digital/social media
A friendly but professional manner
Experience of Tagmin and Spotlight
A knowledge of existing casting directors
Comfortable handling a high volume of work, prioritising well and performing tasks under time pressure with a sharp eye for details
A genuine passion for theatre. Theatre/Drama School/Showcase visits are an integral part of the role. .

Send your cover letter/email and a copy of your CV to jobs@narrowroad.co.uk making sure you put ‘Agents Assistant’ in the subject line of your message.
No calls please
Position does not suit working actors

The role is full time and office based.

In this role, you will support the CEO and Associate with a primary focus on organisation and tracking
client projects.

We are looking for a passionate, personable. creative and hard-working natural problem solver, who is
keen to learn and committed and excited about the opportunity to work for a rapidly growing agency,
it’s CEO and one of the top tier talent teams in the UK.

DUTIES (not limited to)
o Maintaining a daily call list for CEO
o Taking calls and messages
o Email dictation
o Updating internal systems (Tagmin)
o Uploading self-tapes
o Updating client pages on our website
o Spotlight breakdowns
o Handling postal correspondence
o Script reading – engaging with scripts, analysing with opinion and breaking them down to
assist the office
o Co-ordinating client pushes – bundling projects / drafting emails / updating materials /
creating pitch decks
o Updating tracking lists for top clients
o Sending birthday messages and gifts to clients
o Booking restaurants, tickets, arranging flowers etc
o Liaising with other assistants to ensure the CEO is across all clients and guest lists
o Greeting visitors (when Associate is away) and offering refreshments throughout the day
o General office admin support
o Covering Associate holiday

WHAT YOU NEED
o Tech skills : experience with Canva, Tagmin, Word and Excel would be advantageous
o Excellent attention to detail and efficiency skills
o Excellent communication skills both verbal and written
o A high level of discretion is imperative
o Ability to prioritise and multi-task under pressure
o A positive can-do attitude
o Capacity to work in a fast paced and changing environment
o Social media skills would be appreciated but not necessarily essential

Please email your CV and cover letter to hr@theartistspartnership.co.uk

Deadline for applications is FRIDAY 26TH APRIL