Category: Vacancies

Floating Assistant – Comedy Department – 12 month fixed term contract

Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.

Who: We have an exciting opportunity within the Comedy department for a Floating Assistant. As the dedicated Comedy Floating Assistant, you will work to support all offices within the department, providing holiday cover within Agent’s offices when necessary. This is a very busy department supporting Agents who work with award winning writer-performers, comedians, actors, producers and directors – as such, there is never a dull moment.

The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial.
 
Key responsibilities:

• Handle a high volume of emails and calls from clients and industry professionals e.g. producers, commissioners and casting directors. 
• Attend client performances and comedy and theatre, screenings
• Organise meetings/auditions/client self-tapes.
• Ensure client CV’s and bios are up to date.  
• Build client material and put together showreels.  
• Client submissions via Spotlight and on email.  
• Process contracts, issue invoices and keep track of payments.
• Script reading on behalf of and alongside Agents/clients.
• Diary management for the Agents and clients - which is often complicated in nature as often clients work across more than one discipline.
• Provide full administrative support to the department.
• Attend comedy previews and work in progress shows.

Key skills:  
   
• Scrupulous attention to detail.
• Exceptional organisational skills.
• Trustworthy and accurate as will be dealing with highly confidential material and client information.
• Skilled communicator.
• Has the ability to remain calm when under pressure.
• Has the ability to work at a fast pace, prioritise and meet tight deadlines.
• Skilled at building solid working relationships across the whole department.
• A can-do attitude with the willingness and ability to learn.
• A good listener, intuitive and adaptable.
• A good sense of humour.
• Previous industry experience in a talent agency or casting directors’ office desirable but not essential.

A passion for and enjoyment of comedy, film, television and theatre is essential.

To apply follow the following link:

https://unitedagents.bamboohr.com/hiring/jobs/87

Closing date: 5pm, Friday the 3rd of May

As part of our commitment to building a diverse workforce we encourage applications from those who are currently underrepresented in our own workforce and wider industry. However you identify and whatever your background, we welcome you to apply.

Sayle Screen is seeking an experienced assistant to provide administrative and contractual support to two agents. Experience across contracts, accounting, plus a strong knowledge base of production companies and key movements in the industry is a must. The candidate must have exceptional organisational, time management and written and oral communication skills; attention to detail; as well as the ability to work under pressure.

Initially this role will be solely assisting the agents, allowing the candidate time to embed into the agency. Beyond this, the candidate will be considered for advancement in the agency based on performance and other criteria. Ideally there will be an opportunity for the candidate to begin growing their own client list, either by taking on new clients or co-agenting existing clients with one of the senior agents.

This is an exciting opportunity for a candidate who is committed to working in an agency, loves working with creative talent and wants the potential to further their own career. The role will require total commitment, script reading outside of office hours and a sincere investment in the clients of the agency. We are looking for someone who genuinely wants to step up to help the team and contribute to the success of the agency.

Essential Experience:
• Ideally two years of experience at a literary agency, representing writers and directors
• Comprehensive understanding of the British entertainment industry: Production Companies, Independent Film Producers, Broadcasters, Streamers and Theatres
• Knowledge of UK Film/TV/Theatre contracts, including: theatre licences, shopping agreements and writer agreements
• Knowledge of Tagmin or a similar accounting software: experience sending invoices and loading contracts and invoices onto the accounts software. The candidate must be able to liaise efficiently and clearly with clients about their payments plus be proactive in speaking to producers to solve any accounting discrepancies
• Diary management: setting meetings for agents and clients
• Office management: screening and managing phone calls, enquiries and requests; greeting visitors; general office admin
• Reading scripts and writing reports

To apply please send a cover letter and CV to Eva Bell: eva@saylescreen.com

Hamilton Hodell is seeking a highly experienced Associate Agent or Senior Assistant to join the team of one of top talent agents in the UK. The job is hugely rewarding and exciting. It is also time-intensive, stressful and demanding, requiring total commitment, homework and being on-call beyond standard office hours.

Candidates must have at least two years of experience and a comprehensive understanding of British entertainment industry: Studios, Production Companies, Broadcasters, Streamers, Theatres (West End, Subsidised and Regional). They must be well aware of the creative personnel we work with: executives, producers, casting directors, publicists. And they should, in particular, have a good grasp of the UK talent pool, our actors, writers and directors.

Candidates must also have a firm grasp of our UK contracts (PACT/EQUITY TV and CINEMA agreements, BBC contracts and the SOLT agreement).

Above all, they need to passionately love film/television/theatre and have a great respect for talent. The desire to work with and nurture talent must be a vocational imperative.

We seek candidates who are articulate, well read, immersed in film/TV/theatre, display initiative, strong social skills and who are both ambitious and collegial. They should be kind, attentive, hardworking, intuitive, committed and natural problem solvers. Grace under pressure and discretion essential. A sense of humour is helpful.

Our in-house “brand” is To be London’s pre-eminent talent agency, nurturing and cultivating the greatest storytellers and creators of their generation, and we aim to deliver this at the highest level in a warm, professional, efficient and respectful manner. We have built the team carefully to create a friendly, familial environment and all our agents have all been promoted from within the company starting from the ground up — as assistants, receptionists and interns. Including our CEO and partners.

Our staff turnover is extremely low due to job satisfaction and generous compensation. The candidate would be considered on merit for advancement in the company based on performance and other criteria.

The job would including direct contact with acting clients, assisting our CEO in his professional responsibilities, interacting with other agents and associates on the team, and in time, negotiating for clients, attending performances, reading scripts, advising on opportunities, handling all logistical talent needs, arranging work permits, diary managements for CEO and talent, and in general ensuring that problems are resolved as soon as possible and in the most professional manner.

​Please ​send your CV and covering letter to: vacancy@hamiltonhodell.co.uk with the subject line ​’​Associate Agent​ /​ Senior Assistant​’. Deadline for submissions ​- Tuesday 30th April 2024.

Job title: Agent’s Assistant

Reports to: Actors Agent

Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.

Who: We have an exciting opportunity within the Actors department for a full time Assistant. The is a very busy office requiring meticulous organisational skills and the ability to multitask. The ideal candidate will enjoy working in a fast-paced, creative environment, respect confidentiality at all times and possess the ability to remain calm when working under pressure. Attention to detail is crucial.

Responsibilities:

Manage a high volume of emails and calls from clients and industry professionals, such as, casting directors, directors, and producers.
Attend client performances in theatres, TV, records, and screenings.
keep abreast of exciting new talent by attending drama school showcases.
Organise meetings, auditions, and self-tapes.
Ensure client CV’s and bios are up to date.  
Put together showreels.  
Client submissions over the phone, via Spotlight and on email.  
Process contracts, issue invoices, and monitor payments.   
Script reading on behalf of and alongside Agent and clients.
Diary management for the Agent and clients.
Provide full administrative support to the Agent and clients.
Liaise with US teams on clients that have US representation

Key qualities and skills:  

Skilled in multi-tasking and prioritising work
Has the ability to remain calm when under pressure
Has the ability to work at a fast pace to meet tight deadlines
Scrupulous attention to detail 
Exceptional organisational skills.    
Skilled communicator.  
Effective and competent at building relationships within the team and department
Possess a can-do attitude.
   
A passion for film, television and theatre is essential.

To apply following this link:

https://unitedagents.bamboohr.com/careers/86

Closing date 5pm Tuesday 23rd April

As part of our commitment to diversity we encourage applications from those who are currently underrepresented in our own workforce and wider industry. We welcome applications however you identify and whatever your background.

Agents Assistant – Part Time

Beresford Management is a vibrant, boutique Theatrical Agency situated in Twickenham, representing a select client list of exceptional talent across TV, Film and Theatre for 15 years.

We are looking for an assistant to join the Beresford Management Team!

This is an exciting opportunity to join an established vibrant Talent agency as a part-time Assistant. The expectation is that this will change into a full-time position once initial training is complete.

The ideal candidate should have the following skills/characteristics:

Excellent communication skills, computer literate
Personable Telephone manner
Knowledge of Spotlight and other casting platforms
A keen interest in TV, Film and Theatre
Previous experience in a talent agency or casting office is desirable
Pro-active, hardworking and passionate about working in an agency
Knowledge/proficiency in MAC computers
Friendly, well-humoured
Able to multi-task with excellent organisation skills and the ability to remain calm under pressure

Responsibilities will include:

Providing full administration support to the agents
Handling emails and calls from clients and casting directors
Updating Tagmin – our client management system
Tracking the status of contracts, online filing
Sending tapes and meeting requests to clients
Updating social media platforms and website
Invoicing
Attending drama school showcases

This position will provide a work from home format as well as working in our lovely Twickenham offices a couple of days a week. We are looking for an individual with a keen interest in developing their career to becoming an agent.

Please note only successful candidates will be contacted.

To apply please email a short paragraph about you and why you think you’d be a good fit for the job along with a copy of your CV labelled with your name to agents@beresfordmanagement.com with “Assistant Agent Application” in the subject line.

Closing date: 29th April 2023

Independent Talent Group, the UK’s leading talent agency, are looking for a bright, energetic and capable individual to join our team as a casting runner.

Day to day tasks include:

*Answering phones and taking messages
*Updating client information on the company website
*Monitoring and maintaining stationery
*Keeping kitchens stocked
*Supporting the Office Manager with ad hoc tasks relating to the day to day running of the office
*Covering assistants’ desks on an ad hoc basis
*Assisting ITG’s social media team
*Reading scripts and writing breakdowns to share with the team
*Editing showreels / clients’ work using iMovie
*Liaising with the Accounts department to assist with filing and admin support
*Dealing with fan mail and incoming post and gifts for clients
*Taking minutes where needed
*Collating industry information for the casting department
*Organising couriers
*Updating system databases
*Arranging meetings
*Maintaining and providing industry resources for agents and assistants when prompted

This is an opportunity to learn about and experience the workings of a major agency representing actors, writers, producers, directors, social talent and more. Our runners often progress to become assistants.

We are an inclusive employer and welcome applications from individuals of all backgrounds, abilities and genders.

No previous experience required but applicants must have a passion for the entertainment industry, be organised, proactive and a strong communicator. They should be IT literate with a confident phone manner, motivated and keen to get stuck in!

Closing date for applications: 19th April 2024

Salary: Competitive

Location: Central London

To apply, please email your cv to cv@independenttalent.com

Please note: Due to the high volume of applications we receive for all our vacancies, regretfully we cannot always reply personally to everyone who applies, or provide feedback on individual applications.

If your application to a recent job vacancy has been successful, then you will usually hear from us within 2 to 3 weeks of the closing date.”

An exciting opportunity has arisen to become a team member within Advoice (voice over ) agency located in the offices of ITG at 40 Whitfield St, W1 (nearest tube Goodge St/Warren St)
This role is an ideal opportunity for someone organised and efficient who is excited by the challenge of working for a thriving agency and has the skills to understand the intricacies of working in the dynamic and fast-paced industry of voice overs.

The ideal person will have had experience in bookings, studio, runner, advertising or any creative media office.

Core Responsibilities:

1. Creating and maintaining an orderly administrative function for Advoice which includes the basics such as filing, post, taking messages, arrange meetings, book meeting rooms etc. monitor info emails.

2. Upkeep and improve where possible and appropriate Advoice financial functions around invoicing, accounts payable and liaison with relevant parties. Chasing Purchase Orders and checking they are correct. Cross referencing the po’s received with diarised jobs through to final invoicing and chasing the payment thereof until reconciliation with the bank (receipt of remittance to Advoice)
Management of talent financial process to include supplier forms, contracts and other paperwork as necessary.

3. Marketing support – to assist with social media posts/horizon scanning which means keeping an eye out for theatre/film/tv appearances.

Knowledge of wordpress/adobe software and garage band or any music editing software.
Interest in social media and website development
A team player with a good sense of humour!

You’ll be working in our main office at Whitfield Street, usual office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required.

ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, please apply – we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.

Closing Date: 19th April 2024

Job title: Below The Line full time 2nd Assistant.

Reports to: Head of Technicians & Agent, Below The Line.

Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.

Who: We have an exciting new opportunity within the Below The Line department for a full-time 2nd Assistant. This is a very busy office working for two Agents & their first assistant. We are looking for an individual with impressive organisational skills and the ability to multitask. This office covers Film, Television and Commercials and is very fast paced. The ideal candidate will be confident, possess the skills to remain calm when under pressure and demonstrate a natural communication style. Attention to detail is crucial.

This is a hands-on operational role that requires you to be in the office 5 days per week, the hours of work are 10am – 6pm with an hour for lunch.

Key responsibilities

Provide full administrative support to the office as a whole
Diary management for the office and administrative diary support for clients
Handle a high volume of emails and calls from clients and producers
Process / issue invoices and monitor finances / payments
Research upcoming projects and assist with client project suggestions on behalf of agent’s offices.
Script reading on behalf of Agents / clients
Ensure client CVs and visual showreels are up to date and online (including sourcing latest work)
Book international and domestic travel for the Agent’s.
Organising meetings for agents & clients on projects

Key skills  

Scrupulous attention to detail
Skilled in multi-tasking and prioritising work
Has the ability to work accurately at a fast pace
Conscientious
Discreet & Trustworthy
Excellent communicator
Computer literate and works well with numbers
Can-do attitude  
  
A passion for film, television, and advertising is essential.

To apply for this role, please email a copy of your CV and a cover letter to rwallace@unitedagents.co.uk

42 is a fully integrated management and production company and is looking for a full time office based Managers Assistant in our Talent Department in our London office which in the heart of Oxford Circus.

In this busy administrative role you will rely on your excellent organisational skills and your ability to work well under pressure to support a talent manager who represents actors and casting directors across film, television and theatre.

Previous experience in a talent agency or similar, the ability to work in a fast-paced environment, a “can-do” attitude and excellent communication are essential.

Main Responsibilities:

1. Full administrative support to the talent manager in the day to day running of the office and developing clients’ careers.
2. Responding to queries for and on behalf of clients, and assisting clients, as required.
3. Answering, handling and fielding calls to the department, talking with clients and responding on behalf of the manager when required.
4. Script reading and providing coverage
5. Spotlight breakdowns and co-ordinating client pushes
6. Invoicing, ensuring payments are made promptly and accurately.
7. Representing 42 at industry events, supporting clients and building industry relationships.
8. Prepare manager’s expenses.
9. General administrative support and office responsibilities including diary management, scheduling appointments, filing and setting up conference calls.
10. Handling and chasing contracts, working with our accounts dept ensuring payments are made promptly.

Core Skills and Experience:

1. Experience in a talent agency or similar.
2. Highly organised, with attention to detail and ability to use initiative. Calm under pressure
3. Ability to multitask and prioritise workload
4. Enthusiastic and dedicated with an eye for detail
5. Tech experience with Mac, Word, Excel, Tagmin
6. Excellent communication and interpersonal skills, with a confident phone manner
7. Friendly, positive, “can do” personality, a good sense of humour and a great team player
8. Strong understanding of contracts and invoicing

To apply, please send your CV and a covering note to recruitment@42mp.com

Job Title: HR Assistant
Company: United Agents
Contract: Full time
Start Date: ASAP

Location: Soho
Reports to: HR Manager

Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.

About the job

We have an exciting opportunity for a proactive individual with an appetite for working in a fast paced, creative environment with an energetic, passionate, and varied team.

The ideal candidate will have the ability to communicate at all levels, show initiative, be action oriented, enthusiastic, and resilient. This is a hands-on operational role that requires you to be in the office 5 days per week, the hours of work are 10am – 6pm with an hour for lunch.

Key responsibilities

Provide full administrative support to the Head of HR and the HR Manager.
Manage the recruitment, cover diary and provision of feedback to a team of 12 Floating Assistants under the supervision of the HR Manager.
Assist the HR Manager and the Head of HR with all other recruitment including, greeting candidates at reception, taking them to the interview room, booking rooms for interviews and advertising jobs on the relevant job sites and platforms.
Manage a high volume of emails and respond within a reasonable timeframe, escalating any high level or complex queries to the HR Manager and Head of HR.

Be responsible for the onboarding of all new starters, including meeting and greeting on their first day, providing the new starter with a UA welcome pack, assigning a buddy, organising a training schedule, liaising with Heads of Department where necessary.
Oversee end-to-end payroll processing, including gathering and submitting monthly payroll changes within deadline, ensuring changes are processed accurately and all supporting documentation is filed as required.
Preparation of Maternity/Paternity/SPL payment schedules for payroll purposes and ensure they are communicated and processed accurately.
Administering payroll related benefits which include Childcare Vouchers, Season Ticket Loans and Cycle to Work and the Nursery scheme.
Collaborate with the Finance department to ensure accurate and consistent data flow and reporting in Bamboo (UA company intranet) and finance systems.
Prepare ad hoc reports and analysis as required related to payroll and benefits.
Manage the weekly temp payroll by collecting timesheets from temporary workers, ensuring the timesheet has been signed by both the temp and the Head of Department. Add the weekly hours, calculate the weekly pay, and tax deductions and ensure the information is submitted to Finance within by the weekly deadline.
Manage all holiday records on Bamboo, ensuring all holidays are logged and monitoring any holiday carry over.
You have full responsibility for providing the holiday audit to Finance on an annual basis.
The emphasis of this role is taking action and getting things done, you will act as a point of contact to all members of staff under the supervision of the HR Manager and the Head of HR.

Key skills

Scrupulous attention to detail
Have the ability to multitask and prioritise work
Must have the ability to work accurately and at a fast pace
Excellent communicator at all levels
Emotional intelligence
Essential

CIPD qualified
Experience of working in fast paced environment
Experience of dealing with a high volume of administrative tasks and emails
Experience of managing payroll, pensions, and benefits
Experience of managing the recruitment process end to end
Desirable

Experience of working in a creative environment
Closing date for applications 12pm Wednesday 10th April.

United Agents are committed to diversity, and we encourage applications from those who are currently underrepresented in our own workforce and wider industry. We welcome all applications however you identify and whatever your background.

To apply:
https://unitedagents.bamboohr.com/careers/84